Uploading a CSV file to a job in Gem allows you to quickly import multiple candidates at once, streamlining your process. Whether you’re adding candidates from a referral program, a networking event, a previous hiring campaign, or elsewhere, Gem makes it easy to bring them into your pipeline with just a few clicks.
How to upload a CSV file to a job in Gem
Step 1: Select a job
From the Jobs page, select the job you want to upload candidates to.
If there are no candidates in the job yet, Gem will prompt you to select Import candidates from a CSV file.
If the job already has candidates, select the Add application dropdown in the top-right corner, then Import applications from CSV.
Step 2: Review import fields
A pop-up will appear displaying the candidate fields that can be imported. Gem will automatically recognize matching column headers from your CSV, but you can also manually adjust them during the upload.
Supported fields include:
- job_stage: The candidate’s current stage in the hiring process.
- first_name: The candidate’s first name.
- last_name: The candidate’s last name.
- email: The candidate’s primary email address.
- linkedin_url: The candidate’s LinkedIn profile URL.
- phone_number: The candidate’s phone number.
Step 3: Upload your CSV
Select Next and either drag-and-drop your CSV file or select the upload icon to choose your file manually.
Step 4: Map your fields
Gem will display a field-mapping tool, allowing you to match your CSV column headers to Gem’s predefined fields. Use the dropdowns next to each field to correct or confirm mappings.
Once everything looks good, select Import candidates.
Step 5: Review imported candidates
After importing, Gem will:
- Populate your Talent pipeline with the new candidates.
- Show a confirmation popup in the bottom-right corner with a summary of the import, including candidate names, email addresses, and their assigned job stage.
Use this list to quickly review and verify that all candidates were successfully added.
Reimporting candidates in bulk
Need to add more candidates to the same job later? Simply repeat the process: select Add application then Import applications from CSV and upload your updated file.
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Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.
- How to upload a CSV file to a job in Gem
- Step 1: Select a job
- Step 2: Review import fields
- Step 3: Upload your CSV
- Step 4: Map your fields
- Step 5: Review imported candidates
- Reimporting candidates in bulk