Within Gem Scheduling, it's possible to connect your Microsoft Teams account so that you can generate Teams links when scheduling a candidate for an interview. This is useful if any member of the interview (candidate or interviewer) will be remote.
Configure Microsoft Teams as your video conferencing solution
Before being able to add links to your interviews, you'll first need to set Microsoft Teams as your video conferencing solution. To do this, you just need to go to the General setup tab on your Scheduling admin page. Select the Edit button for the 'Video conferencing' section, then choose Microsoft Teams from the dropdown and select Connect account.
There's no other configuration necessary if you connected your Microsoft 365 account to Gem Scheduling. If you signed in with another directory system other than Microsoft 365 (like Google Workspaces), you won't be able to use Microsoft Teams.
If you see that Microsoft Teams is disabled in the list of video conferencing options, it might be because Microsoft Teams is disabled in your Microsoft organization. Reach out to the Gem Support team, and we can investigate it further.
Enable video conferencing on your stages
Once you’ve set Microsoft Teams as your video conferencing tool, you can choose whether to enable it for each interview stage. In the Advanced settings for any stage, under Calendar events and then Video conferencing & locations, there is a dropdown allowing you to choose whether you would like video conferencing to be enabled or not (this applies to all interviews in that stage).
This defaults to ‘No video conferencing’, but you can select Microsoft Teams from the dropdown to enable it.
With this enabled, Microsoft Teams links will automatically be generated when you schedule a candidate, and will be copied to both the candidate’s and the interviewers’ calendar events.
You can also keep video conferencing disabled on the stage, and enable it on a case-by-case basis for specific candidates that need to be scheduled remotely.
- Configure Microsoft Teams as your video conferencing solution
- Enable video conferencing on your stages