Gem Scheduling: Set up Google Meet for video conferencing

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Within Gem Scheduling, it's possible to connect your Google Meet account so that you can generate Google Meet links when scheduling a candidate for an interview. This is useful if any member of the interview (candidate or interviewer) will be remote.

Configure Google Meet as your video conferencing solution

Before being able to add links to your interviews, you’ll first need to set Google Meet as your video conferencing solution.

Go to the General setup tab on your Scheduling admin page.
Select the Edit button for the Video conferencing section
Choose Google Meet from the dropdown and select Connect account.

There's no other configuration necessary if you connected your Google account to Gem Scheduling.

The drop-down for selecting a video conferencing tool, currently set to Google Meet.

⚠️

If you signed in with another directory system other than Google (like Microsoft 365), you won't be able to use Google Meet.

If you see that Google Meet is disabled in the list of video conferencing options, it might be because Google Meet is disabled in your Google organization. Reach out to the Gem Support team, and we can investigate it further.

Enable video conferencing on your stages

Once you’ve set Google Meet as your video conferencing tool, you can choose whether to enable it for each interview stage.

Go to the Advanced settings for any stage.
Under Calendar events and then Video conferencing & locations, there is a dropdown allowing you to choose whether you would like video conferencing to be enabled or not (this applies to all interviews in that stage).

The ‘Video conferencing & locations’ element in the ‘Calendar events’ tab of the ‘Scheduling settings’ pop-up.

This defaults to No video conferencing, but you can select Google Meet from the dropdown to enable it.

With this enabled, Google Meet links will automatically be generated when you schedule a candidate, and will be copied to both the candidate’s and the interviewers’ calendar events.

You can also keep video conferencing disabled on the stage, and enable it on a case-by-case basis for specific candidates that need to be scheduled remotely.

The ‘Generate schedule’ page for a candidate, with the ‘Stage settings’ element highlighted and Google Meet selected as the video conferencing option.

Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.

Configure Google Meet as your video conferencing solution
Enable video conferencing on your stages

Configure Google Meet as your video conferencing solution

Before being able to add links to your interviews, you’ll first need to set Google Meet as your video conferencing solution.

Go to the General setup tab on your Scheduling admin page.

Select the Edit button for the Video conferencing section

Choose Google Meet from the dropdown and select Connect account.

There's no other configuration necessary if you connected your Google account to Gem Scheduling.

⚠️

If you signed in with another directory system other than Google (like Microsoft 365), you won't be able to use Google Meet.

Enable video conferencing on your stages

Once you’ve set Google Meet as your video conferencing tool, you can choose whether to enable it for each interview stage.

Go to the Advanced settings for any stage.

Under Calendar events and then Video conferencing & locations, there is a dropdown allowing you to choose whether you would like video conferencing to be enabled or not (this applies to all interviews in that stage).

This defaults to No video conferencing, but you can select Google Meet from the dropdown to enable it.

With this enabled, Google Meet links will automatically be generated when you schedule a candidate, and will be copied to both the candidate’s and the interviewers’ calendar events.

You can also keep video conferencing disabled on the stage, and enable it on a case-by-case basis for specific candidates that need to be scheduled remotely.

Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.