Overview
Gem ATS provides you with an automatically-generated job board to host all of your open jobs, which you can configure to suit your organization’s branding and integrate with your website (and third-party sites) in various ways. This article covers how to configure your job board’s appearance in order to customize it to suit your organization, and how to use the Tracking links and Third party sites features.
You can also create and customize an internal job board for employees of your organization to use. Check out Gem ATS: Internal job boards for more details.
Requirements
- Your team must use Gem ATS.
- You must be a Gem Admin.
Integration options
There are three ways to integrate a job board into your website, and the right option for your organization will depend on your goals and technical requirements. Check out Gem ATS: Choose a job board integration option for full information about all three integration options, but here’s a quick overview:
- Using the job board hosted by Gem: This is the quickest and simplest way to start using your job board, requiring no technical knowledge - just link out to the auto-generated URL from anywhere in your website.
- Embedding a job board into your website: This option requires access to your website’s code in order to drop in code snippets, which allow you to embed a job board into any page on your site.
- Using the Gem Job Board API to create a custom page: This requires familiarity with RESTful APIs, but allows a developer to completely customize how jobs are pulled through to a custom job board page on your website.
For the hosted or embedded options, your job board is active by default and you can start using it straight away.
Configuration options
All of the job board configuration options are available in the Job boards & posts section of your Gem ATS admin settings.
- Select your account at the bottom of the main sidebar, then select the Admin settings option in the dropdown.
- Select the Gem ATS header.
- Select the Job boards & posts tab.
- The Customize your job board, External job post settings, Tracking link, and XML feeds sections all include configuration options. Check out the headings below for details of each section. Note that the Embed job board and Job board API sections are covered in Gem ATS: Choose a job board integration option.
Customize your job board
You can use the options available in the Customize your job board section to configure how you want your job board, job posts, and application forms to look. These options apply as follows:
- Hosted job boards: All customization options apply.
- Embedded job boards: Only the color options apply.
- API job boards: None of the customization options apply.
- Job posts/application forms: The color options and company logo apply.
If you want to customize your job board beyond what these options allow, we recommend the Job Board API integration method - check out The Job Board API for more details.
As you’re making amendments in this section, you will see your changes reflected in real time in the preview panel on the right-hand side of the screen.
- Select the Customize your job board section to expand it.
- Amend the available elements as desired.
Element | Description |
Job board URL | All job boards are hosted on jobs.gem.com, but you can customize the specific path. Choose any name that is not already in use. |
Page title | This is what displays in the user’s browser tab when viewing the hosted job board page. It’s not visible elsewhere on the page itself. |
Colors | You can set the colors for the page background, body text, and accent (this is used for job titles and arrow icons). Set these colors using either the color pickers provided or the hex codes for the colors you want to use. |
Company logo | Upload an image here to use as your company logo on the hosted job board page and job posts. |
Intro text | This text sits at the top of the hosted job board page just underneath the logo, so you can use it if you want to provide any additional information to users. You can edit this text using standard formatting tools to set emphasis, colors, alignment, etc. |
- Select View job board to preview the page.
- Select the Save & publish button to apply changes.
If you make any subsequent changes to your job board URL, previously shared links will no longer work. Be sure to update external references accordingly, including the link you’re using if you’re embedding the job board into your website.
External job post settings
Some additional configuration options are available in the External job post settings section, allowing you to adjust what displays on your job posts.
Note that even if you use an embedded or API job board, job posts and application forms are still hosted by Gem. When a candidate selects a job from your job board, they will be taken to the relevant page for that job hosted on jobs.gem.com. As such, all of the following settings apply regardless of which integration option you use for your job board.
- Select the External job post settings section to expand it.
- Select any of the options you want to enable. See the following table for details of the available options.
Element | Description |
Show job posting start date | Uncheck this if you would prefer not to show the date each job post was first published. |
Include intro content on job posts | Choose whether or not to include some additional content which will appear between the job title and the job description. Toggling this to ON reveals a text field where you can input whatever you’d like for this content, and format accordingly. This is useful if you want to include standardized, company-specific information on every job post. |
Include outro content on job posts | As above, but displays between the job description and the application form. |
Note that both the intro and outro content settings apply by default to all job posts. They can, however, be disabled on individual job posts.
- Select the Save & close button to apply changes.
Tracking link
With the Tracking link feature, you can generate custom URLs for your job board which incorporate UTM parameters, allowing you to automatically attribute sources to any applications made using these links. This is useful if you want to share links to your job board in multiple places, for example if you are running different referral campaigns or social posts.
Note that tracking links are designed to be used alongside hosted job boards only - the links generated will always include the URL of your hosted job board.
Follow these steps to create a tracking link.
- Select the Tracking link section to expand it.
- Select the Create tracking link button to open the Create tracking link pop-up.
- Select which source you want to attribute applications made using this link to, from the Source dropdown.
Gem admins can create new sources in Admin settings - go to the Gem ATS tab, then Applications, then the Sources section.
- Select the Create link button to generate a custom link.
- Select the Copy button to copy the link, so you can use it instead of the default job board link where appropriate.
You can create as many different tracking links as you need - repeat the process for each one, choosing a different source each time.
Third party sites
If you want to post jobs on LinkedIn, Indeed or X Hiring, you can automate the process using XML feeds. For LinkedIn you will require your LinkedIn Company ID, while for Indeed you’ll need your contact email address.
- Select the XML feeds section to expand it.
- To generate a LinkedIn XML feed:
- Enter your LinkedIn company ID.
- Select the Save & generate feed button.
- Select the Copy LinkedIn XML feed URL button.
- To generate an Indeed XML feed:
- Enter your Indeed contact email address.
- Select a Department.
- Select the Save & generate feed button.
- Select the Copy Indeed XML feed URL button.
- To generate an X Hiring feed:
- Select the Copy X Hiring XML feed URL button.
Share job posts on social media
If you want to manually share job post links on social media platforms, you don’t need to configure anything. When you post a link on platforms such as Slack, LinkedIn, Facebook, or X/Twitter, the link will automatically display with a preview card including:
- The job title
- A description of the role (drawn from the job post’s description)
- A direct link to the job post
Additional resources
To find out more about job boards in Gem, check out the following resources.
- Gem ATS: Choose a job board integration option
- Gem ATS: The Job Board API
- Gem ATS: Internal job boards
Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.