There are three ways to add a prospective candidate to Gem from a social site or sourcing platform:
- Select Add candidate in the Gem extension while on that person’s profile.
- Save their profile as a PDF.
- Drag-and-drop PDF resumes directly into the extension.
Note: All of these methods require the Gem extension, so be sure to add it to your Google Chrome browser first.
Adding candidates in the Gem extension
When you add a candidate to Gem by selecting the Add candidate button from their profile, Gem creates a new profile in your CRM and automatically populates relevant details about the candidate in the extension/sidebar using publicly available information.
Additionally, Gem generates a PDF resume for the candidate, which is available to download from the Resumes section of the extension. If you upload the candidate to your Gem ATS, the PDF resume will be included.
Note: On occasion, selecting Add candidate may not capture all the details from a candidate’s profile through our data providers. If this happens, you can save the candidate’s profile as a PDF (see below) and upload it to Gem. This will update any fields previously populated by our data providers with the information from the PDF, while preserving any manually entered details.
Saving the candidate’s profile as a PDF
Gem is unable to leverage data providers on candidates that do not have publicly available information. In these cases, the Add candidate button will show as Download PDF instead. You’ll need to save the candidate’s profile as a PDF from the sourcing site in order to add them to Gem.
To save a profile as a PDF from LinkedIn, you can also select the More button beneath the candidate’s name, then Save to PDF. (On other supported websites, the button will say Create new prospect profile in Gem and/or Add prospect.) Gem will create a new profile for the candidate and automatically extract their details from the downloaded file to populate the Gem extension/sidebar. (Please note that some platforms may limit the number of profiles you can save each month.)
Drag-and-drop PDF resumes into the Gem extension or website
You can create a Gem profile (prospect or candidate) by simply dragging-and-dropping a PDF resume — one you’ve received directly from a candidate, for example — into Gem through either the extension or the website. By default, the new profile will be added to My Scratchpad. To organize the candidate further, you’ll need to manually add their profile to a project, sequence, or job.
When you upload a resume, Gem will:
- Extract key information from the candidate’s resume.
- Identify and prevent duplicate profiles.
Note that there are some limitations on drag-and-drop resumes:
- This feature only supports PDFs.
- Each file must be under 5MB.
- Parsing a resume takes about 15 seconds, and files are processed one at a time.
- Uploading PDFs into a project or sequence will not automatically add candidates to that project or sequence — they will be placed in My Scratchpad.
➡️ Next, you’ll learn about Gem AI Sourcing!
Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.