Gem ATS: Rippling integration (HRIS integration)

Overview

With this one-way HRIS integration, your recruiters can automatically push hired candidate data from Gem ATS to Rippling HRIS to help with the onboarding process.

Eligibility

Your team needs to have:

• Gem as your ATS
• Rippling as your HRIS (Rippling App Management Package required)

How to set up and use the integration

The following integration setup steps only need to be completed once for your team, and must be completed by someone who is both a Gem Admin and a Rippling Admin.

1. Contact our Support team at support@gem.com and request to have this integration enabled. You can CC your dedicated Customer Success Manager for visibility.
2. Once enabled, navigate to the Gem app in the Rippling app store.
3. Make sure you are logged into Rippling, then click Connect account and follow the on-screen prompts.

Once these steps are complete, you can ensure the integration setup is complete by navigating to your Integrations section and scrolling down to the Rippling Integration module. You should see the Uninstall Rippling Integration button.

How to use the integration after setup

1. When a candidate is marked as hired, they will automatically be pushed into Rippling’s system as a draft hire.
2. At this point, you will have to go into Rippling (People → New Hires → Draft Hires) to continue filling out other fields and turn the draft hire into an active employee.

Which fields does Gem ATS send to Rippling HRIS?

• Name
• Email
• Job title
• Phone number
• Department (if it matches exactly what it is in Rippling)
• Work location (if it matches exactly what it is in Rippling)

Current limitations

• We do not push the field “employment type” because we don’t have the concept of non-exempt or exempt at the moment.

Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.

• Overview
• Eligibility
• How to set up and use the integration
• How to use the integration after setup
• Which fields does Gem ATS send to Rippling HRIS?
• Current limitations