Typically, the way to stay organized in Gem is to create one Gem Project per Greenhouse Job and add candidates to the project before reaching out. A benefit of creating this alignment is if you add someone to a Gem Project and then upload them to Greenhouse in the browser extension, Gem will remember the Greenhouse upload settings you select (e.g. Greenhouse Job, prospect vs candidate, stage) and auto-fill these defaults the next time you add a candidate to that project.
You can also configure default Sequences for Gem Projects to save even more time. Check out Configuring default Sequences for a Project for more details.
Have any issues or questions on this topic? Please feel free to contact your dedicated Gem Customer Success Manager directly or our Support team at support@gem.com.