This article walks through the ins and outs of Gem Talent Pipeline.

Talent Pipeline is a CRM feature that allows you to see all of your active candidates in Greenhouse at a glance right from our Gem interface by creating a kanban board of every job that you are on the Hiring Team (Recruiter, Hiring Manager, Coordinator) for in GH. Use Talent Pipeline as a place to start your day; know which actions you need to take on which candidates at a glance.

You can also use Talent Pipeline to view candidate pipelines in Greenhouse for other team members. 

We show all active candidates in Greenhouse based on the roles that they are associated with (including candidates not in Gem). We'll also pull in all stages associated with the different roles in Greenhouse. If there are no candidates in a given stage in Greenhouse for a role, we will collapse that stage for you so it does not clutter your view.

 If you click on any Candidate card, you'll be taken directly to that candidate's scorecard in Greenhouse so you take any action you need to so the candidates gets back into a 'Green' state.

We respect all Greenhouse permissions so you won't be able to see any candidates or roles you can't already see within Greenhouse.

Color Coding Candidates Based on Activity

Within Talent Pipeline, we'll help you see which candidates are falling out of process by color coding based on status.

Colors correspond to interview status:

  • Green: Interviews scheduled, Interviews in progress

  • Yellow: Awaiting feedback (first 48 hours after an interview), Offer Awaiting Decision

  • Red: Needs decision, Action Required, Needs scheduling, Awaiting feedback (more than 48 hours after an interview completed), Offer needs to be sent, No offer created

We automatically bubble up candidates to the top of a column based on their color coding:

  • Red = First

  • Yellow = Second

  • Green = Third

We'll also show you a sum total of all candidates by color beneath the stage name.

Filters you can search on to view Talent Pipeline in Greenhouse

Not only do we allow you to see all candidates in Greenhouse, we also pull in Greenhouse filters for you to search on.

We allow you to filter on five different Greenhouse filters: Department, Location, Greenhouse User, Recruiter on Candidate, and Job.

These filters will be available for you to search even if they are not in Gem (ex. you'll be able to search for Users in Greenhouse who are not in Gem).

You can also start typing in a keyword in the text box and we will filter down possible results.

Hide Stages from View

On the right side of the screen, you'll see a "Stages" button with a drop down. Unselect stages to hide them from view. The selected stages will save when you save the report and will carry over when sharing the report through email or Slack - so if you hide some stages in the report, those same stages will be hidden when sharing the report. To stay consistent across all jobs, you'll see your company's consolidated stages in the dropdown (we list the Greenhouse stages that are in each pipeline stage in the dropdown).

Candidate Details on the Cards

You can filter on what candidate details you want displayed on the cards by clicking on "Candidate Details" in the top right hand corner, next to the "Stages" button. These filters will save when you save a Talent Pipeline view as a saved report.

Hover over the interview status to view interview details:

Need help with Talent Pipeline in Gem? Feel free to reach out to the Gem team by emailing us directly at or press "Chat with Us" in the Gem home page.

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