Team-wide talent pools are a great way to keep track of candidates that are a part of evergreen skill sets or personas - roles we will always be hiring for. 

Here at Gem, we've crafted some best practices for your team around creating these talent pools.

1. Decide on what your Team-Wide Talent Pools will be

For some larger recruiting teams, you may have as many as 20 team-wide talent pools - but to start, you can select a few evergreen skillsets (C++, Java, etc.) or roles (Sales, Engineering, etc.) you want to keep track of. You can also create Talent Pools based on things like Campus Recruiting or Diversity and Inclusion.

Here are examples of Talent Pools we use here at Gem:

  • Campus Recruiting

  • D&I Engineers

  • Front-end Engineers

  • Account Executives

2. Create a Shared Doc or Wiki with your Team-Wide Talent Pools

Once you've decided on the Talent Pools you want your entire team to use, you'll want to create a Shared Doc or Wiki and list all of your team-wide Talent Pools on that. Once you've listed these, go ahead and share it with your team.

Here are some best practices on creating this shared Doc:

  • Put a Prefix for Talent Pools: Make sure there is a shared prefix for every Talent Pool within Gem such as "Talent Pool -" or "TP - " so they are easily identifiable & searchable for your team within Gem. 

  • Include a link to each Talent Pool in Gem: Hyperlink to each Talent Pool in Gem so the team can be directed right to that Talent Pool.

  • Include a detailed description: Make sure you have a detailed description of what kinds of candidates should be in each Talent Pool. For example, our "Account Executive Talent Pool" notes that there must be at least 2+ years of experience in Sales in HR Tech or SaaS.

Once you've created this, you're ready to start managing talent pools and adding candidates to projects.

Need help creating team-wide Talent Pools in Gem? Feel free to reach out to the Gem team by emailing us directly at or press "Chat with Us" in the Gem home page.

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